Fleet vehicles are to be used to conduct official University business only and must be returned to Fleet Operations in good operating condition. Drivers must obey all traffic laws and comply with Fleet regulations.

Vehicles are not to be used for shopping, personal errands, or other similar activities, and are not to be operated by a driver who is under the influence of alcohol. Consuming alcoholic beverages in a University vehicle is also strictly prohibited. Fleet Operations will deny vehicle privileges to any employee who violates these guidelines.

Traffic Penalties & Fines: In the event of a violation, the driver of the vehicle is responsible for paying any penalties and/or fines incurred. The University will not reimburse the driver for these payments.

Insurance: The cost of $500-deductible collision insurance is included in the rental rate. If a Fleet vehicle is damaged through misuse, the appropriate University department will be responsible for paying the deductible. In the event of an accident that is chargeable to the University driver, the department paying for use of the vehicle will be charged the first $500 for repairs.

For an additional fee, drivers may purchase zero-deductible insurance. Drivers who wish to purchase zero-deductible insurance for a daily rental must do so when picking up the vehicle. In the case of long-term rentals (also referred to as full-time assignments), the driver should indicate his or her preference for zero-deductible insurance on the Full-Time Vehicle Assignment Request form. Zero-deductible insurance costs $2 a day for daily rentals and $15 a month for long-term rentals.

Owner’s Card & Voyager Fuel Card: The vehicle-related cards, insurance card, and Voyager fuel card are located in the visor packet holder above the driver’s seat. Voyager fuel cards may be used only for gas, oil, and emergency repairs that have been authorized by Fleet Operations. These cards must be returned with the vehicle. When traveling to urban areas, customers should remove the Voyager fuel card and the owner’s card and keep the cards with them until they return to the vehicle.

15-Passenger Vans: All van occupants must wear seatbelts. Fifteen-passenger vans may not be used to tow trailers. (Transportation Services may grant towing exceptions to holders of commercial driver’s licenses and to individuals who have completed a recognized hands-on van-driver training program.)